Your data matters

Company Name: Locums First

The Company acts as both a recruitment business and a recruitment agency, which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a job board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1. Collection and use of personal data

a. Purpose of processing and legal basis

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:

• Legitimate Interests and
• Legal Obligation

b. Legitimate interest

Where the Company has relied on a legitimate interest to process your personal data our legitimate interests are as follows:

The Company provides work finding services to both candidates and clients as part of our business. We process personal data in order to be able to provide these services – it is essential, that we send the relevant work information/opportunities, to the relevant staff and if they are interested in working, we must check the identity of candidates, their right to work, authority to work in the role and qualifications as well as process pay and manage entitlement to certain statutory rights. It is in the legitimate interests of all parties involved – the recruiter, the work seeker and the client – that the recruitment business can process personal data.

c. Your personal data is required by law,

which means it is also a contractual requirement (e.g. our client may require this personal data), and it is a requirement necessary to enter into a contract.

This is the case for your DBS (which is required under the Conduct Regulations) and your Work Health Assessment information, which is needed in order to ensure that appropriate adjustments can be made where apt and that you have the relevant vaccinations needed, to perform the role.

• If this is not provided, then it may not be possible for you to perform the work.

d. Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

• A client, for whom you would like to work a shift/take up a post.
• Our current payroll provider at any given time.
• Any authority, who has a right to access certain information, such as the NMC, or HMRC.

2. Overseas Transfers

The Company may transfer only the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

3. Data retention

The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. A Medical venue can be inspected at any time, or a patient/NMC/CQC compliant could be received, so The Company retains your work seeker records, for 2 years, from the date that you leave the bank/no longer wish The Company to provide you with work finding services, in order to ensure we can provide your documents, when required to. The term in which we are providing work finding services, is the duration of the time that we are sending you job options / information to consider and/or that you are participating in work via the Company.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

4. Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data the Company processes on you;
• The right of access to the personal data the Company processes on you;
• The right to rectification of your personal data;
• The right to erasure of your certain personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

If you have any queries regarding your rights, please feel free to ask The Company at any time. While the company does not rely on consent to process your personal data, should an occasion arise where data is required, which does rely on your consent, you have the right to withdraw that consent at any time.

5. Automated decision-making

The company does not carry out Automated decision-making.

6. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact our data team. You also have the right to raise concerns with Information Commissioner’s Office.